KeyLink

Start with a key management system that logs every transaction automatically. Store keys in a secure key cabinet with controlled access, require biometric or credential-based sign-out, set automated alerts for overdue keys, and review audit trails weekly. 

KeyLink is used by property managers, front desk staff, and maintenance staff in residential buildings, condominiums, HOAs, and multifamily properties to manage keys, improve key control, and strengthen operational accountability. It works equally well for a single key drop or managing hundreds of access keys across multiple sites.

Yes. Electronic key control systems can track physical keys and fobs using SmartTags. Every check-in and check-out creates a digital record, so you know which fob is out, who has it, and when it's due back.

You can, but building policies and lease terms vary. Smart locks work for individual units, but they don't replace a building-wide key management solution because building staff still need secure access to master keys and common areas. KeyLink handles the physical key layer alongside any smart lock strategy at the unit level.

KeyLink alerts staff if a key is overdue, helping prevent loss or theft. You can also receive automated emails or run reports on key status, usage history, and violations.

Yes. KeyLink is fully integrated with the BuildingLink platform and works with your resident database, staff activity logs, and package management workflows to streamline daily tasks.

KeyLink uses biometric authentication and credential-based access control. Every transaction is recorded, creating a tamper-proof audit trail for full transparency and regulatory compliance.

There are four: key cabinets, key lockers, key safes, and key lock boxes. The right fit depends on how many keys you're managing, who needs access, and how much auditability you require.

The most common format are key cabinets. Keys sit on hooks or pegs inside a cabinet, with access controlled by a keypad, card reader, or biometric scanner. Electronic key cabinets log every key movement to integrated software, reducing human error and giving you full visibility into who accessed which keys. Larger portfolios typically need electronic key cabinets with a central dashboard to view every site from one screen.

Key locks are individual compartments where each key set lives in its own locker with its own access credential. A good fit for high-security environments where only authorized personnel should access specific keys, and for sites that want package management or access keys kept separate from general key storage.

Smaller, self-contained units that store keys in a single locked container are considered key safes. Cost-effective for smaller sites, but they usually lack the detailed reporting and tracking of a full electronic key management system.

Key lock boxes are built for temporary or short-term access, like maintenance staff grabbing a unit key or a contractor picking up a tool room key. Simple, but limited on accountability.

Yes, KeyLink scales easily across buildings and portfolios. It supports multiple key drawers, customizable permission settings, and centralized reporting for property groups.