Why Your Community Needs KeyLink: Top 5 Benefits for Onsite Teams

Jun 26, 2024

Managing a community is a complex operation that demands seamless living, staff accountability, and, for maintenance and front desk teams, the management of countless keys. BuildingLink’s KeyLink system offers a comprehensive solution to these challenges, providing a reliable and efficient way to handle key management. In this post, we outline the top five benefits of the KeyLink system for onsite teams.

1. Seamless Living

One of the primary concerns for any community is providing their residents with seamless living. KeyLink uses biometric fingerprint authentication to ensure that only registered and authorized users can access the keys, reducing the risk of them falling into the wrong hands. Additionally, the SmartTag system attaches unique electronic identifiers to each physical key, enabling precise tracking and minimizing the chances that they’re lost and stolen.

2. Improved Staff Accountability

Ensuring staff accountability depends on meticulously tracking key access and timing. KeyLink addresses this critical need by providing a comprehensive, fully documented audit trail of all key activities. This audit trail is accessible both locally and online, enabling you to monitor and hold staff accountable for their actions effectively.

3. Real-Time Operations and Emergency Backup

KeyLink allows property managers to update authorized employees, unit details, and resident information in real-time to ensure that only current and accurate data is used. In addition to these real-time updates, KeyLink maintains an emergency backup of all registered keys and locations, ensuring access to critical information even during power outages. 

4. Secure Visitor Management

Managing visitors can be challenging, especially in the fast-paced environment of a front desk where handling packages, deliveries, and keys is a constant juggling act. KeyLink simplifies this process by documenting every visitor with a signature and photograph when keys are issued, providing an added layer of security. 

5. Easy Installation and Expert Support

One of the standout features of KeyLink is its easy installation process. The system’s hardware and software setup are straightforward and can be completed with remote assistance from KeyLink’s expert support team. This means property managers can have the system up and running quickly without the need for extensive technical knowledge or prolonged downtime. 

With these five benefits, KeyLink not only enhances operational efficiency but also provides seamless living for residents. The system’s intuitive design and robust features ensures that key management is one less thing for onsite teams to worry about, allowing them to focus more on delivering exceptional service.

Partner with BuildingLink

Elevate your property management experience with our advanced KeyLink community and association software feature. KeyLink maintains a photo and signature of all key holders – whether they’re employees, authorized guests, or service providers. BuildingLink’s key management system sends automated notifications to management and residents whenever a key is picked up or returned.

Interested in? Learn more about KeyLink here.

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